Problem
An agency client account can see unrelated project folders because the review workspace uses broad team-level permissions rather than project-specific access.
Solution
Root Cause / Diagnostic:
Improper access architecture in multi-tenant creative review workspaces exposes confidential client assets when external users are added at the team or workspace level rather than restricted to specific project folders. This permission spill violates non-disclosure agreements (NDAs) and risks major commercial fallout.
Actionable Fix:
1. Audit workspace permissions and transition all external clients and contractors to "Collaborator" or "Reviewer" roles restricted strictly to individual project folders.
2. Establish a standard operating procedure where client accounts are provisioned exclusively via granular, password-protected "Share for Review" links.
3. Conduct monthly administrative access audits using review platform user management consoles to ensure no external emails possess workspace-level visibility.
Pro Tip:
Structure agency review workspaces with a strict separation between "Internal Production" and "Client Portals", ensuring clients only ever receive access via tokenized project-level shares.
Improper access architecture in multi-tenant creative review workspaces exposes confidential client assets when external users are added at the team or workspace level rather than restricted to specific project folders. This permission spill violates non-disclosure agreements (NDAs) and risks major commercial fallout.
Actionable Fix:
1. Audit workspace permissions and transition all external clients and contractors to "Collaborator" or "Reviewer" roles restricted strictly to individual project folders.
2. Establish a standard operating procedure where client accounts are provisioned exclusively via granular, password-protected "Share for Review" links.
3. Conduct monthly administrative access audits using review platform user management consoles to ensure no external emails possess workspace-level visibility.
Pro Tip:
Structure agency review workspaces with a strict separation between "Internal Production" and "Client Portals", ensuring clients only ever receive access via tokenized project-level shares.