Problem
An editor replaces a file in a review thread instead of creating a new version, making it difficult to reconstruct what the client actually approved.
Solution
Root Cause / Diagnostic:
Destructively overwriting or replacing video files within existing review containers deletes the underlying historical video stream and timeline context. This erases the audit trail of previous cuts, making it impossible to resolve disputes regarding which version received formal client sign-off.
Actionable Fix:
1. Restrict review platform permissions to prevent editors from deleting or directly replacing existing video assets; mandate version stacking only.
2. Establish a mandatory file archiving standard where every exported review iteration is archived locally in a read-only /Exports/History/ directory.
3. Check version stacks prior to client milestones to ensure all prior iterations remain accessible with their corresponding comment threads intact.
Pro Tip:
Disable "Overwrite" and "Delete" privileges for collaborator accounts in Frame.io or Dropbox Replay, forcing all updates to publish as new, non-destructive version stacks.
Destructively overwriting or replacing video files within existing review containers deletes the underlying historical video stream and timeline context. This erases the audit trail of previous cuts, making it impossible to resolve disputes regarding which version received formal client sign-off.
Actionable Fix:
1. Restrict review platform permissions to prevent editors from deleting or directly replacing existing video assets; mandate version stacking only.
2. Establish a mandatory file archiving standard where every exported review iteration is archived locally in a read-only /Exports/History/ directory.
3. Check version stacks prior to client milestones to ensure all prior iterations remain accessible with their corresponding comment threads intact.
Pro Tip:
Disable "Overwrite" and "Delete" privileges for collaborator accounts in Frame.io or Dropbox Replay, forcing all updates to publish as new, non-destructive version stacks.