Problem
A remote editor starts working before the full proxy set has synchronized, so missing files are replaced manually and later conflict with the canonical versions.
Solution
Root Cause / Diagnostic:
Impatience during large cloud sync transfers leads editors to create temporary local proxy replacements or relink to mismatched placeholder files, producing divergent project references that corrupt the shared master project upon handoff.
Actionable Fix:
1. Implement Ingest Status Dashboards: Use project management boards (Notion, Airtable, or Frame.io) to provide explicit greenlight status when 100% of proxy media has synchronized.
2. Lock Sequences Until Sync Completion: Prohibit editors from cutting or altering timelines until cloud sync client confirmation is achieved.
3. Revert Manual Relinks to Canonical Paths: If temporary relinking occurred, mandate a comprehensive relink step back to the shared root media folder prior to saving the final cut.
Pro Tip:
Set up a dedicated "SYNC_COMPLETE.txt" trigger file in the project folder; instruct editors never to open the NLE project until that confirmation file appears in their directory.
Impatience during large cloud sync transfers leads editors to create temporary local proxy replacements or relink to mismatched placeholder files, producing divergent project references that corrupt the shared master project upon handoff.
Actionable Fix:
1. Implement Ingest Status Dashboards: Use project management boards (Notion, Airtable, or Frame.io) to provide explicit greenlight status when 100% of proxy media has synchronized.
2. Lock Sequences Until Sync Completion: Prohibit editors from cutting or altering timelines until cloud sync client confirmation is achieved.
3. Revert Manual Relinks to Canonical Paths: If temporary relinking occurred, mandate a comprehensive relink step back to the shared root media folder prior to saving the final cut.
Pro Tip:
Set up a dedicated "SYNC_COMPLETE.txt" trigger file in the project folder; instruct editors never to open the NLE project until that confirmation file appears in their directory.